Data Privacy Policy

Who We Are

Ace Martial Arts Ltd is committed to protecting your personal data and complying with Irish and EU data protection laws, including GDPR. This policy applies to information collected through the website, social media pages, booking systems and in-person services.

Ace Martial Arts Ltd, Blacklion, Maynooth, Co. Kildare, Ireland. Company No. 747566. Email: info.acemartialarts@gmail.com.

What Personal Data We Collect

Ace Martial Arts only collects data necessary to provide its services.

• Personal information such as name, date of birth, email address, postal address, phone number, emergency contact details, parent or guardian details for junior members, and bank details where applicable.
• Special category data when required, including medical, health or activity information.
• Training data such as attendance records and ranking belts.
• Automatically collected data such as IP address, device or browser information, website usage data, and cookies or tracking technologies.
• CCTV security footage for safety and crime prevention.

How We Collect Data

• Online and in-person membership forms
• Activity assessment forms
• Online booking systems
• Website cookies and analytics
• CCTV systems

Why We Use Your Data

Ace Martial Arts processes data under the following lawful bases:

• Contractual necessity, to manage memberships, payments, bookings and services
• Legal obligation, to meet corporate and regulatory requirements
• Legitimate interests, to improve services, ensure safety and send relevant updates
• Consent, for marketing and processing health data
• Ace Martial Arts does not sell or rent your data.

Marketing Communications

• You may receive service-related updates that are non-marketing.
• Marketing emails or SMS are sent only with consent or legitimate interest.
• You may unsubscribe at any time.

CCTV Use

CCTV is used for safety and security, crime prevention and incident investigation.

Footage is generally retained for up to 30 days unless required for investigation. Access is restricted and managed securely.

Data Sharing

• Data may be shared with service providers such as payment processors or booking systems when necessary.
• Data may be shared to comply with legal obligations.
• Data may be shared with law enforcement when required.
• Data may be shared in business transfers such as a merger or sale.
• Data may be shared with your consent.
• Ace Martial Arts does not share your data for third-party marketing.

Data Retention

• Membership payment records: minimum 6 years
• General personal data: up to 36 months after last use
• Marketing data: until consent is withdrawn
• CCTV: normally 30 days
• Physical records: securely destroyed when no longer required

Security Measures

Ace Martial Arts implements appropriate technical and organisational safeguards, including restricted access, secure storage systems, and anti-virus or malware protection. However, no internet transmission is 100 percent secure.

Your Data Protection Rights

• Access your data
• Correct inaccurate data
• Request deletion where applicable
• Restrict or object to processing
• Withdraw consent at any time
• Request data portability
• Lodge a complaint with the Data Protection Commission in Ireland
• Requests must be submitted in writing and identity verification may be required.

Cookies, Updates and Contact

Ace Martial Arts uses cookies, including Google Analytics and Google Maps, to improve website functionality and user experience. You can control cookies via your browser settings.

This policy may be updated periodically. Continued use of the services indicates acceptance of the latest version.

For privacy-related queries, contact info.acemartialarts@gmail.com or write to Ace Martial Arts, Blacklion, Maynooth, Co. Kildare, W23 DE44.